Board Meetings

All Regular Board meetings are open to the public. Closed Committee of the Whole sessions are held prior to the Regular Board meeting when required, and in accordance with Section 207 (2) of the Education Act.

We kindly ask that all guests respect standards of decorum, civility and propriety while attending our meetings. Guests of the meeting who are not presenting should remain seated behind the presentation table when admitted to the Board Room. We will share these guidelines with you before the meeting begins to promote and maintain an atmosphere of dignity and respect.

Our Board of Trustees welcomes constructive input during our public Board meetings. Two ways you can share your voice is by registering as a delegation, or by making a public session presentation.

How to present as a guest

Guests may give a presentation to the Board during the public session of the meeting. Each presenter has a maximum of three minutes to present. If necessary, the Chairperson has the discretion to allow for an extension of presentation time. You can read more about how to present as a guest in our Guidelines.

If you intend to present at one of our regular board meetings, please email Corporate.Affairs@ocsb.ca at least 1 hour prior to the start of the meeting.

• In-person presenters will be asked to come forward in order of names appearing on the sign-in sheet located in the waiting room.
• Virtual presenters will receive a link to join the meeting and will be unmuted and introduced when it is your turn to address the Board of Trustees.

Registering as a delegation

Each delegation is given five minutes to speak at the meeting. A delegation can be made up of a maximum of two people. A maximum of two delegations is allowed at each meeting, however, the Chairperson has the discretion to allow for additional presenters or grant an extension of presentation time.

How to register as a delegation

1. Complete a Delegation Registration Form
2. Submit the form no later than seven days before the meeting to Corporate.Affairs@ocsb.ca or by mail to 570 West Hunt Club Road, Nepean, ON K2G 3R4.

The reason for your delegation, the names of the presenters, and copies of your presentations will be published in the meeting agenda and minutes.

Meeting agendas and highlights