Planning and Facilities Department
The Planning and Facilities Department contributes to student and staff success and the quality of Catholic education in its stewardship of the Board’s facilities.
This department effectively provides enrollment projections, school planning strategies, new school site acquisitions, school boundary maps, new school design and construction, school renovations and additions, all aspects of facility maintenance, operations and renewal services as well as Community Use of Schools. Our dedicated team strives for excellence in the stewardship of resources and in all facets of the services provided to ensure a clean, safe and healthy environment for students, staff and school communities.
Education Development Charges (EDC) By-Law
The Education Act empowers a school board to enact a by-law implementing Education Development Charges (EDC) on residential and commercial development in its jurisdiction where such development would result in an increase in education land costs. The primary purpose in implementing an EDC by-law is to provide the Board with a source of funding to purchase and provide municipal services to future school sites to accommodate students generated from new development who cannot be accommodated in existing facilities. The City of Ottawa collects EDCs, on behalf of the Board, at building permit stage on new residential and non-residential development.
Notice of Proposed Amendment to EDC By-Law No. 01-2019
On March 29, 2019, the Province lifted the cap with the issuance of Memorandum 2018: B15 Temporary Cap on Education Development Charge Rates to inform of further amendments made to Ontario Regulation 20/98 and Ontario Regulation 193/10 (Restricted Purpose Revenues) under the Education Act. With the lifting of the cap, school boards are now in a position to amend their by-laws to reflect the calculated charges in the Background Study, as presented at the Public Meeting of February 12, and ensure that adequate revenues are collected to meet future obligations.
Notice of Passage: EDC By-Law No. 01-2019
Pursuant to the Education Act, the Ottawa Catholic School Board passed the successor EDC By-law on March 26, 2019.
On October 12, 2018 the Province of Ontario passed O. Reg. 438/18 prohibiting school boards from enacting successor EDC by-laws that would impose EDC rates higher than the by-law rates in-force as at August 31, 2018, until such time as the Province has had an opportunity to review the EDC legislation. The EDC by-law and rates adopted by the OCSB reflect the requirements of this regulation, and the rates will remain the same in the new by-law, as follows:
- $466 per residential dwelling unit
- $0.34 per gross square foot on new non-residential development
- View the EDC information pamphlet
- View Notice of Passage of April 1, 2019 (Ottawa Citizen)
- View Education Development Charges By-Law No. 01-2019
- View Education Development Charges Background Study and Review of Education Development Charges Policies Document, January 2019
- View Ministry of Education Memorandum 2018:B15, Temporary Cap on EDC rates
Capital priorities – building schools for our students
On May 26, 2016 the Ministry of Education requested Boards to provide business cases for proposed capital priorities (new schools and additions) that need to be open and operational for the 2019-2020 school year. As well, the Ministry introduced a new capital initiative for the creation of new child care spaces in schools, including internal renovations. In June 2016, the Board approved “Capital Plan Update-Recommended Priorities for 2019-2020.”
It has been an OCSB practice to produce a comprehensive multi-year Capital Plan every 5 years that provides school-by-school enrollment projections and analysis of all planning areas within the Board. The last comprehensive report, Capital Plan October 2013, was completed as part of the October 2013 prioritization process. The objective of the Capital Plan is to maintain throughout the Board’s jurisdiction sufficient schools in appropriate locations to serve the current and future educational facility requirements of our student population.
Energy conservation and management in our facilities
We have a highly successful Energy Management Plan in place, helping us reduce energy use and save money. In fact, we were named the top performing school board in Ontario for three consecutive years! Our efforts to reduce energy use have saved $31,548,388 in avoided costs to date.
Keeping our schools safe and clean
The Maintenance and Operations division of the Planning and Facilities Department provides a full complement of quality maintenance, operational and custodial functions. Over 92 facilities totaling over 5.5 million square feet of educational space are served. That’s over 550 acres of space!
Green Certified cleaning products are used in our schools and Board facilities, changing our school culture and reducing our carbon footprint. These products that work to sanitize students’ desks and clean hallway floors are developed using renewable resources that are non-toxic and biodegradable. They also have very low fragrance levels and are extremely mild to the skin. The OCSB introduced the cost-effective products to help promote a healthy work environment for staff and students, and address the many individual and systemic concerns related to chemical use in society.
Read more about Asbestos Containing Materials in School Board Buildings.
Community Planning and Facility Partnerships
Our Community Planning and Facility Partnership policy guides our efforts to share our school facilities with outside community partners. This benefits students and the community, as well as optimizes the use of public assets owned by the OCSB. The Ministry of Education released guidelines to assist school boards in establishing facility partnerships in new and existing school facilities.
- Four-Board Community Planning and Partnership Meeting Presentation (April 27, 2017)
- Notice of Public Meeting for April 27, 2017 (with four Ottawa school boards)
- OCSB Community Planning and Facility Partnership Policy
- Ministry of Education Guideline
Bidding on OCSB Construction and Renovation Projects
The Government of Ontario’s “Broader Public Sector” (BPS) Procurement Directive (2011) applies to our construction and tendering practices. For projects over $100,000 in value, firms must be pre-qualified in order to bid. Firms who wish to apply for pre-qualification status may do so on an annual basis – for information, please email us at firstname.lastname@example.org. The current list of pre-qualified contractors, under seven broad construction sectors, are as follows:
The Board’s Procurement Procedures Manual and policy can be found in the Purchasing Department’s section.