All high school students (Grades 9-12) in the province of Ontario are required to complete 40 hours of community service as a graduation requirement. This requirement helps young people develop new skills while encouraging them to develop an awareness and understanding of civic responsibility as they play a role in contributing and strengthening their communities. These goals complement academic and work experience programs that are currently taking place in our schools.
Students can find a great list in our document for eligible community involvement activities.
If you have any questions about Community Involvement Hours, including whether or not an activity is acceptable, please contact your Guidance Counsellor.
All students must complete community involvement activities as a requirement outlined by the Ontario Ministry of Education Policy/Program Memorandum No. 124a. These activities must be:
- a minimum of 40 hours of unpaid service
- included in the list of the OCSB’s eligible activities
- completed outside of class time, including community involvement activities completed at school
- completed by the end of Grade 12 in order to be eligible to graduate with an Ontario Secondary School Diploma (OSSD)
Students are responsible for selecting appropriate community involvement activities, behaving in a manner that demonstrates a positive work ethic and respect for others, and completing all required documentation according to the Board requirements. Parents/guardians are responsible for supporting their child in the selection of their community involvement activities, communicating with community sponsors and the school Principal with questions or concerns, and signing the Community Involvement Record if the student is under the age of 18.
Completing 40 hours before graduation
Students may begin collecting and documenting community involvement hours in July of the year before their Grade 9 school year. Students should plan to accumulate a minimum of 10 hours each year. However, students are encouraged to complete their hours before the start of their Grade 12 year as this is a busy year which may include part-time jobs which affect one’s ability to do volunteer work. A single activity or a series of short-term activities totalling 40 hours may be completed. A Community Involvement Record should be submitted no later than the first week of January or June to ensure completed hours can be recorded on report cards.
Request approval for an unlisted activity
In the event that a student would like to participate in an activity or event that is not clearly within the OCSB’s list of examples on this webpage, and does not conform to the guiding principles as set out, the student will submit a letter to the school’s Student Services/Guidance office detailing the proposed activity or nature of the participation and event.
The activity can not be commenced until permission has been granted. If completed without permission and permission is subsequently denied, the activity or event will not be counted toward the student’s community involvement requirement.
Record and submit your completed hours: The OCSB Community Involvement Record
Students should first review the list of eligible activities with a parent or guardian and together decide on an activity. As activities are completed, the details are to be recorded on a Community Involvement Record.
Parents and guardians are no longer allowed to sign for hours. Students must still include the contact information of someone other than a parent who can verify the activity and hours completed. Students should submit their Community Involvement Record of summer activities to their school when completed.
Eligible community involvement activities
Community involvement activities may take place in a variety of settings, including businesses, not-for-profit organizations, public sector institutions (including hospitals), and information settings. The OCSB has developed a list of community involvement activities that are considered acceptable.
Eligible activities may include an event or activity designed to be of benefit to the community and/or supports a not-for-profit agency, institution or foundation that conforms to the ethical standards of the OCSB and the Ontario Ministry of Education.
You can find examples of eligible activities in the document we’ve prepared.
Police records checks
Students are required to obtain a Police Records Check only if the community involvement activity is with the federal, provincial, or municipal government. Results of the Police Records Check will be sent directly to the government agency. If the community involvement activity takes place within the OCSB, a check is not required. Non-government agencies are not authorized to request Police Records Checks.
One of the purposes of the community involvement requirement is to develop strong ties between students and their community, and to foster valuable and long-term relationships. Persons and organizations within the community may be asked by the student to sponsor a community involvement activity. Any training, equipment, or special preparation that is required for the activity should be provided by the person or organization. It is crucial that students are able to fulfill their community involvement activities in a safe environment. The person overseeing the student’s activity must verify the date(s) and the number of hours completed on the Community Involvement Record.
Community sponsors should ensure that the activities completed by student volunteers are not on the Ministry of Education’s or the OCSB’s list of ineligible activities, and that the activities fall within the Board’s guiding principles and are identified on the Board’s list of examples. Community sponsors will be responsible for ensuring that their liability insurance will protect them for their involvement in this program. As with other programs, such as “Take Our Kids to Work,” the School Board’s insurance does not provide coverage for the negligence of the community sponsors.
Liability insurance coverage
The school board’s liability insurance carried with Ontario School Board’s Insurance Exchange (OSBIE) will provide coverage for the students and the community sponsors from any lawsuits that may arise from the students’ activities in the community involvement program during the 40 hours of volunteer work required. The board’s liability insurance does NOT cover student injuries while they are completing their 40 hours of service, nor does it cover the sponsoring organization for lawsuits that arise from their negligence. Should your child require OSBIE coverage for any additional hours (over the required 40 hours), this is subject to the review and approval of your child’s school principal.