Discover How to Submit a Freedom of Information (FOI) Request
The Ottawa Catholic School Board (OCSB) follows provincial legislation to protect the privacy of an individual’s personal information.
Discover How to Submit a Freedom of Information (FOI) Request
The Ottawa Catholic School Board (OCSB) follows provincial legislation to protect the privacy of an individual’s personal information.
Before Making a Request
Many OCSB records are available without making a formal FOI request under MFIPPA. If you can’t find what you are looking for on our website, email us at Info@ocsb.ca. If you are still looking for specific information, contact the OCSB Privacy & Information Officer at Privacy@ocsb.ca to determine if a formal request for information should be submitted.
Ways to Make a FOI Request
Online:
Complete the online FOI Request Form and submit the $5 application fee by credit card stating that you are requesting information or asking for your personal information under MFIPPA.
By Mail:
If you will pay by cheque, please make the $5 cheque payable to the Ottawa Catholic School Board. Complete the FOI Request form and deliver it with the application fee cheque in person or by mail to:
OCSB/Privacy & Information Officer
570 West Hunt Club Road
Nepean, ON – K2G 3R4
Timeline for Receiving the Requested Information
The legislation allows the OCSB 30 days to respond to information requests. On occasion, the OCSB may ask for an extension if the request is for an extensive number of records. Extra time may also be needed if an outside third party needs to be contacted, or if the request is received during the summer months when certain school staff may not be accessible.
Associated Fees for Requested Documents
There are fees associated with making a request for information under MFIPPA. In accordance with Ontario Regulation, when documents are requested, $7.50 is charged for every 15 minutes of search time, computer data retrieval, and document preparation. Document copies are charged at the rate of .20 cents per page. Postage or shipping charges may also apply. Fees are not charged for the time required to locate and prepare records for personal information requests.
How to File an Appeal Relating to the Access of Information
Individuals have the right to appeal any decision made by the OCSB relating to the access of records or personal information. Appeals are filed with the Information and Privacy Commissioner (IPC) of Ontario, who is independent of the government or any institution.
