Records Management Department
The Records Management Department responds to requests for information from the school community and general public. The main office processes requests for transcripts (when schools are unable to retrieve the records), completes documentation attesting to the education of former students, and assists with special requests regarding the Board’s corporate history.
Ontario Student Transcript (OST)
The Ontario Student Transcript (OST) provides an official and complete record of a student’s performance in Grades 9 through 12. Both successful and unsuccessful attempts at completing Grade 11 and 12 courses are recorded on the OST. The OST also includes a record of the achievement for exceptional students who have alternative learning expectations in an individualized, non-credit program.
Requests for an OST for the purposes of employment or education require at least seven business days to process, along with a $10 processing fee. Please contact your last school of attendance to request an OST. The $10 payment is payable by exact cash, cheque made payable to the school, or in some locations, online using School Cash Online. Please inquire with the school.
Former students who have been out of school for more than five years may request an OST by contacting the Records Management Department at firstname.lastname@example.org. The $10 payment can be made by cheque payable to the Ottawa Catholic School Board or online using School Cash Online. Prior to submitting payment, please contact the Records Management Department to place your document order.
Eligibility of English instruction in Quebec
In order to register your child in an English school in the province of Quebec, the Government of Quebec requires that you provide confirmation that one of the student’s parents or grandparents received the majority of his or her elementary instruction in English in a school in Canada.
If you require documentation in order to enrol your child in a Quebec school, you must be able to confirm your last school of attendance. This school and governing school board has your archived Ontario Student Record (OSR). If your last school of attendance is a Catholic school belonging to the Ottawa Catholic School Board, please contact the Board’s Records Management Administrator directly (contact info top-right). These requests take at least 10 days to process, and may take longer depending on the availability and accessibility of records. A $10 fee is required for producing this signed and sealed documentation.
Ontario College Applications
If you are a former student applying to an Ontario College, you may request your transcript through the Ontario College Application Service (OCAS). This service enables your electronic transcript to reach its college destination quicker, and allows you to track online the status of both your application and transcript request. Simply go to their website, pay the college application and transcript fees, and OCAS will send your transcript to the Ontario colleges you have selected. Students of permanently closed schools of the Ottawa Catholic School Board may also use this service. Please note that students currently in high school need not request a transcript when making application to a college through OCAS, as this continues to be an automatic process of the high school.