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Policies and Procedures

The Ottawa Catholic School Board’s policies and procedures serve to ensure the health, safety and security of all students and staff. They outline the Board’s operation as an academic institution and employer. Our policies provide a structure to govern student and employee behaviour, Board affairs and governance, and procedures for resolving concerns or complaints. All policies are approved by the Board in public meeting sessions and are updated on a regular basis. 

The following policies are listed in alphabetical order. You may also view the policies in category order

Policy Name (in alphabetical order)
Acceptable Use of Information Technology Resources
Access to School Facilities by Municipal Election Candidates/School Board Trustees
Accessibility Policy
Accessibility Standards for Customer Service
Acquisition and Disposal of Technology Assets
Administering Medication
Admission of International Students Without the Payment of Fees
Admissions (General)
Advertising
Advertising and Distribution of Materials to Schools
Advocacy
Alternative Arrangements for School Facilities - Education Development Charges
Anaphylaxis: Students with Life-Threatening Allergies
Anaphylaxis: Students with Life-Threatening Allergies: OSTA Transportation Form
Anaphylaxis: Students with Life-Threatening Allergies: Support Document
Animals on School Property
Anonymous Material
Appeal of Student Expulsions (Safe, Inclusive and Accepting Schools)
Appeal of Student Suspensions (Safe, Inclusive and Accepting Schools)
Appeal Procedure - Non-Affiliated Staff
Appraisal Reports
Assault and Fighting (Safe, Inclusive and Accepting Schools)
Assessment, Evaluation and Reporting
Attendance at Religious Services/Study of Religion for Students of Other Faith Traditions - Elementary and Secondary
Audit Committee
Board Communications
Board Information
Board Meetings Electronic Participation
Board Membership in Ontario Catholic School Trustees' Association
Bomb Threats and Suspicious Packages (Safe, Inclusive and Accepting Schools)
Boundary Changes
Budget
Building Security: Control Systems
Bullying Prevention and Intervention (Safe, Inclusive and Accepting Schools)
Bullying Prevention and Intervention Plan (Safe, Inclusive and Accepting Schools)
Bullying, Intimidation, Harassment, Sexual Harassment, Threats (Safe, Inclusive and Accepting Schools)
Canada's Anti-Spam Legislation (CASL)
Capital Projects - Appointment of Consulting and Professional Services: Architects-Engineers
Capital Projects - Approvals: Change Orders - New Schools, Major Additions and Alterations
Capital Projects - Construction Tendering: New Schools, Major Additions and Alterations
Capital Projects - Contract Signing
Capital Projects - Furniture and Equipment Allowance
Capital Projects - Official Acceptance of Construction Projects: New Schools, Additions and Major Alterations
Catholic Curriculum
Catholic Curriculum - AIDS Education
Catholic Curriculum - Family Life Programs
Catholic Curriculum Development
Catholic Education Centre - Lockdown and Secure Building Protocol
Catholic School Councils
Catholicity of Teaching Personnel (Regular Day School and Occasional Teachers)
Chapels in Catholic Schools
Chaplaincy Leaders
Child Care Centre Occupancy Agreements
Christmas Trees
Classroom Learning Materials
Code of Conduct for Trustees
Communicable Diseases
Communications - Trustees and Administration
Community Planning and Facility Partnerships
Community Resource People in the Classroom
Community Schools
Community Use of School Facilities
Complaints
Computer and Internet Use
Concussion Recognition, Intervention and Awareness
Continuing and Community Education
Copyright Policy
Copyright/Curriculum Documents
Criminal Records Checks, Police Checks for the Vulnerable Sector, and Offence Declarations
Death Benefits - Employees
Discipline, Suspension and Dismissal - All Staff
Disposal of Furniture and Equipment
Disposal of Surplus Property and/or Buildings
Distribution of Parent Association Materials Through Schools
Drinking Water Systems
Easements Across Board Property
Education Development Charges By-Law
Educational Assistants
Electronic Communication Access
Electronic Social Media
Emergency Telephone Calls - After Hours
Employee Benefits - General
Employee Workplace Injuries
Employment Accessibility for Persons with Disabilities
Energy Management
Environmental Education
Equity and Inclusive Schools
Expenditure of Board Capital Funds
External Agencies
Facility Maintenance: Programs and Requests
Facility Renewal - Schools
Fees for Learning Materials & Activities
Fencing at School Sites
Field Trips and Excursions
Financial Reporting
Financing - Short Term Borrowing and Debenture Issues
First Aid
Flags
Fraud Management
Fraud Management: Appendix A, Notification Process
Fraud Management: Appendix B, Contact Information
Freedom of Information
Fundraising by Catholic School Councils
Fundraising in Schools
General Policy (Safe, Inclusive and Accepting Schools)
Graduation Ceremonies in Secondary Schools
Hiring and Terms for Coordinators, Consultants and Central Teaching Positions
Hiring Authority and Reporting
Home Instruction
Home Schooling
Honoraria
Human Immunodeficiency Virus (HIV), Hepatitis B, Hepatitis C: Safety Precautions Blood Body Fluids
Incidents Involving Fire (Safe, Inclusive and Accepting Schools)
Incidents Involving Students Towards Staff (Safe, Inclusive and Accepting Schools)
Inclement Weather
Information to Trustees
Inspection of Gymnasia, Playground Equipment, Science and Technology Laboratories, Speciality Rooms, Creative Arts Classrooms and Auditoria
Instructional Supplies, Elementary
Investments - Short Term
Investments - Sinking Fund
Involvement of Community-Based Professionals
Involvement of Community-Based Professionals: Appendix A - Conditions of Access
Job Evaluation and Classification Appeal
Lease/License of Surplus Space
Leave Without Pay - Continuation of Employee Benefits
Loan of Services/Secondment/Exchange
Lockdown Protocol (Safe, Inclusive and Accepting Schools)
Media Relations
Naming/Renaming of Schools and Board Facilities
Network Administration
Non-Affiliated Staff Representation and Consultation
Occupational Health and Safety
Official Name of the Board
Official Opening of New School or Major Addition
Opening or Closing Exercises
Ottawa Student Transportation Authority
Parental Access to Children at School
Parental Access to Student Information
Participation at Cursillo or Marriage Encounter Programs
Partnership, Sponsorship and Donations
Partnership, Sponsorship and Donations: Appendix A - Evaluation Form
Partnership, Sponsorship and Donations: Appendix B - Ethical Guidelines Survey
Pediculosis (Head Lice)
Petty Cash Funds
Photographers
Physical Changes to School Board Facilities
Policy Statements and Board Decisions
Pregnancy and Parental/Adoption Leave - Payment For Employee Benefits
Privacy of Information Technology Resources
Program Materials
Progressive Discipline and Promoting Positive Student Behaviour (Safe, Inclusive and Accepting Schools)
Property Damage or Theft (Technology)
Protection of Privacy, Privacy Support Document
Psychological Reports
Public Consultation
Publication of Consolidated Financial Statements
Pupil Accommodation Review
Pupil Accommodation Review: Appendix A - Elementary School Assessment Questionnaire
Pupil Accommodation Review: Appendix B - Option Elementary School Assessment Questionnaire
Pupil Accommodation Review: Appendix C - Intermediate-Secondary School Assessment Questionnaire
Pupil Accommodation Review: Appendix D - Option Intermediate-Secondary School Assessment Questionnaire
Pupil Accommodation Review: Appendix E - MOE Pupil Accommodation Review Guidelines, March 2015
Pupil Accommodation Review: Appendix F - MOE Administrative Review of Accommodation Review Process
Pupil Accommodation: New Catholic Schools/Major Additions and Alterations
Purchasing
Purchasing Cards
Records Management
Recruitment and Selection of Employees
Re-entry for Expelled Students (Safe, Inclusive and Accepting Schools)
Religious Education: Compulsory for Elementary and Secondary Students
Reporting Cases of Suspected Child Abuse
Reporting for Duty during Inclement Weather
Requests for Information from Catholic Parishes
Research Initiated by External Agencies
Respect for the Learning Environment (Safe, Inclusive and Accepting Schools)
Review of Operating Budget for Education Development Charge Purposes
Review of Organizational Structure
Safe Arrivals (Elementary and Secondary)
Safety Patrols
Sale of Food and Beverages
School and Board Parking Facilities: Construction, Monitoring, Authorized Use, Rental
School Day
School Generated Funds
School Site Acquisition
School Site Reservation - Planning Process - Catholic Schools
School Sports Fields and Grounds Care
School Yard Improvement/Play Structure Project
School Year Calendar
Schools - Anniversaries
Secure Schools Protocol (Safe, Inclusive and Accepting Schools)
Self-Identification Policy for Aboriginal Students
Shelter-in-Place (Safe, Inclusive and Accepting Schools)
Signing Officers of the Board
Skating Rinks
Smoking/Vaping on School Board Property
Snow Plowing/Removal and Abrasive Spreading Services on School Board Property
Special Education Advisory Committee (SEAC)
Staff Performance Appraisals
Standards of Equipment
Student and Visitor Injury Reporting
Student Behaviour: Co-Curricular Events (Safe, Inclusive and Accepting Schools)
Student Dress Code/Formal Dress Code/Uniform (Safe, Inclusive and Accepting Schools)
Student Exchange
Student Expulsions (Safe, Inclusive and Accepting Schools)
Student Illness
Student Suspensions (Safe, Inclusive and Accepting Schools)
Students Attending Schools Outside Regular School Boundary (Cross-Boundary Transfer Between Schools)
Students Residing Outside the Jurisdiction of the Board (But Within Ontario)
Substance Abuse (Safe, Inclusive and Accepting Schools)
Supervised Alternative Learning (S.A.L.)
Supervision in Schools
Teacher Designate
Theft and Vandalism
Transfer of Principals and Vice-Principals
Travel, Meals, Hospitality, Meeting and Gifts of Appreciation Expenses
Trespassing/Access to School Property  (Safe, Inclusive and Accepting Schools)
Trustee Support Services
Tuberculosis Skin Test
Unauthorized Access to Board Facilities, Schools and Sites
Unauthorized Long-Term Leave - Termination of Employees
Use of Corporate Letterhead
User Access to Electronic Communication
Vandalism/Theft/Extortion/Robbery/Gambling (Safe, Inclusive and Accepting Schools)
Video Surveillance
Visiting Students
Visitors to Schools
Voluntary Student Accident Insurance
Weapons (Safe, Inclusive and Accepting Schools)
Websites
Workplace Harassment
Workplace Harassment Support Document
Workplace Violence
Workplace Violence Support Document

Quick reference policies

We've listed some of the most commonly referenced policies and procedures here for your convenience. 

 General
 Accessibility Policy
 Canada’s Anti-Spam Legislation
 Code of Conduct for Trustees
 Concussions
 Field Trips and Excursions
 Freedom of Information
 Home Schooling
 Pediculosis (Head Lice)
 Protection of Privacy
 Privacy Support Document
 Self-Identification for Aboriginal Students

 Educational Programs
 Attendance at Religious Services
 Catholic Curriculum
 Computer and Internet Use
 Electronic Social Media
 Environmental Education
 Religious Education
 School Year Calendar
 Student Exchange

Accessibility Policy

Canada’s Anti-Spam Legislation

Code of Conduct for Trustees

Community Planning and Facility Partnerships

Concussion Recognition, Intervention and Awareness

Field Trips and Excursions

Freedom of Information

Home Schooling

Pediculosis (Head Lice)

Protection of Privacy

Privacy Support Document

Self-Identification Policy for Aboriginal Students

 

Educational Programs

Attendance at Religious Services/Study of Religion for Students of Other Faith Traditions - Elementary and Secondary

Catholic Curriculum

Environmental Education

Religious Education

School Year Calendar

Student Exchange

Electronic Social Media

Computer and Internet Use

Safe, Inclusive and Accepting Schools Policies and Procedures

Our Safe, Inclusive and Accepting Schools policies and plans form a comprehensive approach to positive school climate and appropriate behaviour. They include prevention and intervention strategies, and appropriate supports and consequences. We also focus on mental health, good digital citizenship, and keeping our parents informed. 

If you are not able to find what you are looking for within the policies listed below, visit our webpage for more comprehensive information. 


 Policies and Procedures
 Appeal of Student Expulsion
 Appeal of Student Suspensions
 Assault and Fighting
 Bomb Threats and Suspicious Packages
 Bullying Prevention and Intervention
 Bullying Prevention and Intervention Plan
 Bullying, Intimidation, Harassment, Sexual  Harassment, Threats
 General Policy
 Incidents Involving Fire
 Incidents Involving Students Toward Staff
 Lockdown Protocol
 Progressive Discipline
 Re-Entry for Expelled Students
 Respect for the Learning Environment
 Secure Schools Protocol
 Shelter-in-Place
 Student Behaviour: Co-Curricular Events
 Student Dress Code / Formal Dress Code /  Uniform
 Student Expulsions
 Student Suspensions
 Substance Abuse
 Trespassing/Access to School Property
 Vandalism/Theft/Extortion/Robbery/Gambling
 Weapons

General

Accessibility Policy

Canada’s Anti-Spam Legislation

Code of Conduct for Trustees

Community Planning and Facility Partnerships

Concussion Recognition, Intervention and Awareness

Field Trips and Excursions

Freedom of Information

Home Schooling

Pediculosis (Head Lice)

Protection of Privacy

Privacy Support Document

Self-Identification Policy for Aboriginal Students

 

Educational Programs

Attendance at Religious Services/Study of Religion for Students of Other Faith Traditions - Elementary and Secondary

Catholic Curriculum

Environmental Education

Religious Education

School Year Calendar

Student Exchange

Electronic Social Media

Computer and Internet Use

Need in another format?

Email info@ocsb.ca if you can't find what you are looking for. If you need information in a different format, call 613-224-2222.